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1. #OUTLOOK SETTINGS FOR GMAIL POP ACCOUNT HOW TO#
2. #OUTLOOK SETTINGS FOR GMAIL POP ACCOUNT OFFLINE#
3. #OUTLOOK SETTINGS FOR GMAIL POP ACCOUNT WINDOWS#

Now, you'll need to click this link to allow Outlook to log in to your account:.You can leave the default settings for the additional options that appear, unless you specifically want to change them. Click the radio button to "Enable IMAP".Go to the "Forwarding and POP/IMAP" tab.Log in to your Google Apps account at, and click the gear button to access your settings.In order to connect Outlook to Gmail, you'll need to first enable the IMAP connection that Outlook will use. This tutorial will walk you through the setup process in Outlook for your Gmail account. Your Gmail account can be accessed anywhere using an email app on your phone or by logging on to, but you may prefer to use Outlook to access your email.

#OUTLOOK SETTINGS FOR GMAIL POP ACCOUNT HOW TO#

See this tutorial for how to get Google Apps free for nonprofits! Perhaps start with a few months, once that’s synchronized, increase to a year or more.Gmail is a popular choice for email, and you can get this as part of the Google Apps suite to use as email at your domain. We suggest changing ‘Keep Mail Offline’ to maybe 3 or 6 months, depending on the size of your Gmail mailbox. Outlook can get bogged down if there’s a large mailbox to be synced with IMAP. Gmail with Outlook uses IMAP which isn’t as efficient, at least not in Outlook. That’s because Microsoft’s ActiveSync is a much better synchronization system than IMAP, which Microsoft uses for other mailboxes.

#OUTLOOK SETTINGS FOR GMAIL POP ACCOUNT OFFLINE#

We recommend changing that to save all offline when there’s enough disk space available. However, it’s set to an unhelpful default of keeping all mail offline.įor Microsoft hosted mailboxes, the equivalent default is a few months. Older mail still saved on Gmail’s servers.

Messages saved on the computer can be read faster and while your computer is offline. Newer messages are saved/synchronized on Gmail’s servers and in Outlook on your computer. This slider controls how much of your mailbox is saved on the computer by Outlook. If you’re seeing two copies of messages in Sent Mail, check “Don’t save copies of sent items”. The default folder for the copy (if this option is OFF) is /Sent Mail – which is where the original Sent Mail already goes. The exact folder can be chosen under ‘More Settings’. If you turn this option OFF, a duplicate of the sent message will be placed in a folder. Outgoing messages will always be saved to Sent Mail in Gmail ( /Sent Mail in Outlook ). Why would a user not want to save their sent messages? This choice refers to a COPY of the sent email. Set this up here and in Gmail’s online – Settings | Accounts and Import | Send mail as. Setup a different address for replies to your messages. Maybe change to ‘My Gmail’, ‘Personal Gmail’ or similar. Account NameĪccount Name a short label only used in Outlook. Otherwise all your outgoing emails will only show your email address in the FROM: field, not name and address. Your Name – Definitely change to your own name. The settings to consider changing are: Your Name Outlook settings to change for Gmail accounts They don’t appear during the account setup, you have to go to File | Account Settings | Email, choose the Gmail account, then Change.

Here’s the settings that Microsoft has chosen for a new Gmail account in Outlook.

There are differences between Gmail and Outlook’s way of handling messages but they don’t explain the limitations or defaults in Outlook for Windows.

But it’s hard to explain default choices like keeping all mail offline, something they don’t do for their own mailboxes. They seem intended to make Gmail run slowly compared to their own mail services.

#OUTLOOK SETTINGS FOR GMAIL POP ACCOUNT WINDOWS#

The default settings for a Gmail account in Outlook for Windows is a typically Microsoft passive-aggressive move. No direct support for Contacts or Calendar means Gmail users are shortchanged if trying to integrate their cloud storage with Outlook for Windows. So, Microsoft offers a sub-standard ‘tick box’ feature with the minimum service and poor default settings. Microsoft supports Gmail in Outlook but would prefer customers use a Microsoft hosted mailbox like or Microsoft 365. This article explains the important Outlook settings for Gmail accounts, where they are, what they mean and which ones to change for a better Outlook with Gmail. Once you’re add Gmail to Outlook for Windows, there are settings to fix or check. The default Gmail settings in Outlook need some attention because, frankly, they aren’t very good.